What is the difference between fresh and stale property data?

Fresh property data is pulled directly from county records when you place your order, ensuring current ownership and property status. Stale data, like PropStream's cached databases, is 30+ days old and often contains sold properties, outdated owner information, and incorrect property statuses.

How old is PropStream property data?

PropStream caches property data for 30+ days. This means the vacant property list you download today could contain properties that sold a month ago or tax delinquent properties where the owner already paid their taxes.

Why does stale data waste marketing money?

When you mail to stale lists, you're sending marketing materials to properties that already sold, owners who resolved their issues, or incorrect addresses. At 50 cents to $1.00 per mailer, this waste adds up quickly. A 500-property list with 30% outdated records wastes $150+ per campaign.

Fresh vs Stale Property Data: Stop Wasting Money on Outdated Lists

The Real Difference: Fresh vs Stale

Side-by-side comparison of fresh county data vs PropStream's cached databases

Feature	Tracerfy (Fresh Data)	PropStream (Stale Data)
Data Freshness	Pulled when YOU order - same day	30+ days old (cached database)
Data Source	Direct from county records	Aggregated third-party cache
Current Ownership	Today's property owner	Owner from 30+ days ago (may have sold)
Property Status	Current status (vacant, tax delinquent, etc.)	Outdated status (properties may have sold, taxes paid)
Wasted Mailers	Minimal - fresh current data	20-30% wasted on sold/outdated properties
Competitive Advantage	Contact sellers before the crowd	Everyone has the same old data

Real-World Cost of Stale Data

See exactly how outdated PropStream lists waste your marketing budget

Example 1: The Vacant Property Disaster

Scenario: You download a "vacant property" list from PropStream with 500 properties and send 50 cent mailers to each one.

The Problem:

PropStream's data is 30 days old
In hot markets, 30% of "vacant" properties already sold
150 properties × 50 cents = $75 wasted
Plus the opportunity cost of not reaching ACTUAL vacant properties

With Fresh Data: Mail current vacant properties, waste minimal budget

Example 2: Tax Delinquent Ghost Chase

Scenario: You pull a tax delinquent list from PropStream and spend time calling 200 leads.

The Problem:

Data pulled from county 2 months ago
Many owners already paid their taxes
You're calling dead leads - owners not motivated anymore
Your time wasted + no deals = zero ROI

With Fresh Data: Call owners with CURRENT tax issues, higher conversion

The Bottom Line

If you're running 10 campaigns per year with 500 properties each at 50 cents per mailer, and 20% of your data is stale, you're wasting $500/year on dead leads. That doesn't count the opportunity cost of missing real deals.

Why PropStream Data Gets Stale

Understanding how cached databases become outdated

The Cached Database Problem

PropStream and similar services use cached databases that are updated on a schedule, typically every 30+ days. Here's why that's a problem for wholesalers:

1

Day 1: County Updates

Property sold, tax paid, or status changed at the county level

2

Days 1-30: Waiting Period

PropStream's database still shows OLD information

3

Day 30+: Database Refresh

PropStream updates their cache with new county data

!

The Problem

You're always working with 30-60 day old data

The Tracerfy Difference

We don't cache data. When you place an order, we pull fresh data directly from county records at that moment. You get today's property status, not last month's.

Stop Wasting Money on Stale Data

Order fresh property lists pulled on-demand from county records. Pay only for current, actionable data - not 30-day-old cached lists.

Order Fresh County Data Learn More: PropStream Alternative

Fresh vs Stale Property Data

Why 30-Day-Old PropStream Lists Are Costing You Deals